Mitsui Fudosan Logistics Park Inc. (hereinafter, the "Investment Corporation") shall comply with the Act on the Protection of Personal Information and other applicable laws and regulations, and rules, and shall endeavor to carefully handle personal information provided in accordance with the following policy.
1. Basic Policy Concerning the Handling of Personal Information
The Investment Corporation believes personal information is a vital business asset and as an entity trusted by not only customers, clients and society as a whole, the proper handling of personal information is not only a legal requirement but also as a social responsibility. In light of this, the Investment Corporation promotes initiatives to protect personal information under the following basic framework:
|1.||The Investment Corporation shall not collect any personal information by wrongful means;|
|2.||The Investment Corporation shall only collect personal information which is necessary in the course of its business operations;|
|3.||The Investment Corporation shall not use any personal information or provide it to any third party beyond the scope of the purposes stated in the following section entitled "Purpose of Use of Personal Information" (hereinafter, "Purpose of Use"), unless otherwise required by laws and regulations;|
|4.||The Investment Corporation shall endeavor to manage personal information as accurately and as up-to-date to the extent necessary to achieve the Purpose of Use, and shall take strict security and control measures in order to prevent leakage, loss, damage of personal information; and|
|5.||The Investment Corporation shall continuously monitor the status of collection and management of personal information, and shall review the protection measures of personal information as needed.|
2. Purpose of Use of Personal Information
The Investment Corporation shall use collected personal information and retained personal data to the extent of the following Purpose of Use, unless otherwise required by laws and regulations:
|1.||To allow unitholders to exercise their rights, and to carry out the Investment Corporation's obligations in accordance with the regulations of the Act on Investment Trust and Investment Corporations (hereinafter, the "Investment Trusts Act") and other applicable laws and regulations;|
|2.||To manage information related to unitholders;|
|3.||To perform operations related to the issuance of investment units to be offered and issuance of investment corporation bonds by the Investment Corporation;|
|4.||To perform operations including responding to inquiries of investment units to be offered and investment corporation bonds by the Investment Corporation by prospective purchasers or confirmation and response to requests of materials;|
|5.||To conduct research, analysis or review related to management of assets of the Investment Corporation;|
|6.||To perform operations related to the acquisition, transfer or leasing of property, as well as property management for the Investment Corporation;|
|7.||To perform operations related to IR activities and general administration for the Investment Corporation; and|
|8.||To perform any other operations incidental to or related to the operations stated in (1) through (7) above.|
3. Acquisition of Personal Information
The Investment Corporation shall collect personal information in appropriate manners to the extent necessary to achieve the Purpose of Use. When collecting personal information in writing directly from an individual (hereinafter, the "Individual"), (i) the Investment Corporation shall clearly state the Purpose of Use to the Individual in advance; and when collecting personal information in a way other than above, (ii) the Investment Corporation shall notify or disclose the Purpose of Use to the Individual in prompt and appropriate manners, except in cases where the Investment Corporation has already disclosed the Purpose of Use in advance. However, paragraphs (i) and (ii) above do not apply to cases where any other treatment is permitted by the laws and regulations (including the Act on the Protection of Personal Information).
4. Provision or Disclosure of Personal Information to Third Parties
The Investment Corporation shall not provide or disclose any personal information or retained personal data to any third party, except in the following cases:
|1.||Where the Individual gives prior written consent;|
|2.||Where the Investment Corporation is required to provide or disclose the personal information or retained personal data by laws and regulations;|
|3.||Where it is necessary for the purposes of protecting the life, body or property of an individual, and it is difficult to obtain the Individual's consent;|
|4.||Where it is particularly necessary for the purposes of improving public health or promoting the sound growth of children, and it is difficult to obtain the Individual's consent;|
|5.||Where it is necessary to cooperate with a national organ or local government or its delegate which performs affairs stipulated by laws and regulations, and obtaining the Individual's consent is likely to impede the performance of the affairs; or|
|6.||Where it is otherwise required by laws and regulations (including the Act on the Protection of Personal Information).|
5. Disclosure, Correction and Suspension of Use of Personal Information
The Investment Corporation shall endeavor to manage personal information as accurately and as up-to-date to the extent necessary to achieve the Purpose of Use. When the Investment Corporation receives a request from the Individual regarding retained personal data, upon confirmation of the identity of the Individual or the proxy, the Investment Corporation shall take appropriate measures to the disclosure, alteration/addition/removal, and/or suspension of use/deletion (hereinafter, the "Disclosure, Correction and Suspension of Use") of such personal data, in accordance with the applicable laws and regulations, and related rules. For details, please see Contact Information in Section 7 below.
6. Strict Management
While the Investment Corporation, as a registered investment corporation, outsources its asset management and other general administration under the Investment Trusts Act, the Investment Corporation requires outsourcing to establish strict security and control measures in order to protect the retained personal data from leakage, loss, or damage.
7. Contact Information
For inquiries or complaints regarding personal information, requests for the Disclose, Correction and Suspension of Use of retained personal data, or for any other inquiries, please contact the following:
Mitsui Fudosan Logistics REIT Management Co., Ltd.
|Address||8-7, Ginza 6-chome, Chuo-ku, Tokyo 104-0061, Japan|
|Business hours||Monday to Friday, except public holidays, 9:00a.m. to 5:00p.m.|
For inquiries regarding the unitholder register, please contact the following corporate agency:
Sumitomo Mitsui Trust Bank, Limited, Stock Transfer Agency Business Planning Dept.
|Address||2-8-4, Izumi, Suginami-ku, Tokyo 168-0063, Japan|
|Tel||0120-782-031 (toll-free within Japan)|
|Business hours||Monday to Friday, except public holidays, 9:00 a.m. to 5:00 p.m.|
The Investment Corporation shall continue to review and improve the system, rules and regulations, security and control measures and other programs regarding the protection of personal information as needed.